Async Collaboration for Productized Builds

Meetings are expensive. For fixed-scope builds, we default to async and reserve calls for decisions only. Here’s the playbook.

Core rituals

• Daily loom recap — 3–5 minutes covering progress, blockers, and next steps.
• Written decisions — we use short decision docs with context, options, and the chosen path.
• Two feedback lanes — “blocking” (must change) and “polish” (nice-to-have) to keep momentum.

Tooling stack

• Project board: three columns—To Build, Review, Done.
• Docs: one shared brief, one changelog, one QA checklist.
• Assets: single folder with locked filenames to avoid version hell.

Cadence that sticks

• Monday/Wednesday/Friday updates for stakeholders.
• Tuesday/Thursday internal QA cycles with a 20-item checklist.
• Friday handoff notes: what shipped, what’s next, how to request changes.

When everyone knows the rules of engagement, we get faster builds, cleaner feedback, and fewer surprises.